16 days old

Academic Department Coor/Admin Asst to Fac Lect Committee

Amherst College
Amherst, MA 01002
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Amherst College

Amherst Campus
Amherst Staff
Full time

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Academic Department Coordinator position. The Academic Department Coordinator is a full-time, year-round position, job group and level AO-5. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Academic Department Coordinator supports the administration and logistical efforts of the Philosophy Department and the Faculty Lecture Committee. The ADC serves as a liaison to the campus community and ensures the efficient operation of the department office. The position of ADC requires sensitivity to issues of confidentiality, attention to detail, organizational, interpersonal, and communication skills, as well as the ability to multi-task, exercise diplomacy, and work with strong attention to detail.

Summary of Duties and Responsibilities
Administrative Support:
  • Serve as Office Manager and perform all duties in collaboration with chair on budgets, equipment, and supplies, as well as facilitate communication between the department and administration to ensure various deadlines are met.
  • Assist in tenure and re-appointment by managing the course evaluation process at the end of each semester and preparing materials for the tenure and re-appointment process.
  • Serve as a liaison to a diverse group of students and provide information support for honors program and thesis preparation.
  • Effectively communicate with a diverse set of faculty, staff and students, actively contributing to an intentionally inclusive and welcoming environment for all.
  • Coordinate faculty searches including placing ads, communicating with candidates, and scheduling interviews and campus visits.
  • Learn new software such as "Workday" for day-to-day use and paying expenses.
Course Management:
  • Submit information concerning course descriptions, teaching schedules, and all relevant aspects of the course catalogue to the Registrar.
  • Assist with course preparation by securing copyright permissions and e-reserves.
  • Prepare course readers for distribution to students and faculty. Budget reimbursement at the end of the semester for course readers in coordination with Controller's office contact person.

Event Management:
  • Coordinate the annual Forry and Micken Lecture Series and the annual Amherst Lecture in Philosophy lecture as well as Joseph Epstein Lecture Fund and Department lectures.
  • Assist and coordinate the newly created fall Philosophy Faculty Lecture Series.
  • Coordinate special receptions and luncheons for the various events.
  • Maintain Five-College Philosophy Website and Department Event website with all updated information on faculty and calendar.
  • Maintain department library/Kennick Reading Room and reservation system for use of Reading room and library.
  • Hire and train one to two student office assistants at various times of the year and monitor their work schedule(s).
  • Assist the student Philosophical Society with events and food for events.

Administrative Assistant to Faculty Lecture Committee:
  • Maintain spreadsheets and financial information on all Lecture funds in coordination with liaison in the Controller's office.
  • Update Faculty Lecture Website every summer with all members and new Chair when appropriate.
  • Upload all requested submission of funding by faculty for Lecture Committee review.
  • Attend meetings approximately every two weeks and take notes.
  • Write all allocation letters, keeping track of allocation numbering system. Send completed allocation letters to the chair for approval or changes. Send letters/emails out to faculty members with funding information and allocation number. Send copies of all allocation letters to counterpart in the Controller's office.
  • Prepare materials for chair in order to write a report for the Lurcy foundation and send to the donor relations department for attaching to their report.
  • Send out information on Lazerowitz annual lecture and once the Committee members have chosen the Lazerowitz lecturer, send materials to the various offices such as Provost and Dean of the Faculty, Donor Relations Department, Chair of chosen Lazerowitz lecture, etc. Consult with Provost and Dean of the Faculty regarding date in April and then work with lecturer to create publicity, secure lecture hall and catering for reception when on campus.

  • High School Diploma or equivalent
  • 3 to 5 years of related experience
  • Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
  • Ability to take initiative, work independently, and work collaboratively
  • Demonstrated high level of attention to detail
  • Sensitivity to issues of confidentiality
  • Proficiency in Microsoft Office, ability to learn new software
  • Experience working collaboratively with a diverse community

  • Associate's Degree
  • 5 years or more of related experience at an academic institution

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information .

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.


Posted: 2021-06-02 Expires: 2021-07-03

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Academic Department Coor/Admin Asst to Fac Lect Committee

Amherst College
Amherst, MA 01002

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