8 days old

Administrative Coordinator, Clinical Medical Education, CMS

Rosalind Franklin Univ. of Medicine & Science
North Chicago, IL 60064
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Rosalind Franklin Univ. of Medicine & Science

Job Type: Full-Time Staff
Location: North Chicago, IL, US

Position Summary

Provides coordination of clerkship programs under the leadership of the Education Directors and the Manager, Medical Education. Supports the Clinical Sciences Education Directors, faculty and students to assure that all programs and processes are managed and coordinated properly. Provides clerkship-specific recommendations to the Clinical Sciences Education Directors and Manager, Medical Education. Provides liaison assistance to students, site directors and student coordinators at affiliate hospitals and multiple off-site clinic preceptors.

Who We Are

Rosalind Franklin University of Medicine and Science (RFUMS) is a five-college graduate health sciences university dedicated to the interprofessional education of health and biomedical professionals. Chicago Medical School, the original college of the five, has been educating physicians and furthering biomedical research for more than 100 years. Established in 1912, the founders built a combined medical school and hospital where working men and women could study medicine at night.

Faculty and staff are passionate about CMS mission to educate physicians and scientists dedicated to providing exemplary, compassionate patient care, and excellence in scientific discovery within a diverse, supportive, and interprofessional environment.

Essential Duties and Responsibilities:
  • Provides coordination of all assigned clerkship programs. Assures clerkship programs run smoothly and effectively. Proactively anticipates issues before they occur and independently resolves them to a successful conclusion.
  • Demonstrates positive interactions with department staff, EDs, CESs, administrators, faculty, site directors, preceptors and their office staff, students, and other institutional staff in achieving the departmental and institutional goals and objectives for the undergraduate medical education programs.
  • Provides clerkship-specific recommendations to the EDs, CESs and UGMES Supervisor on complex and dynamic issues and utilizes expertise for problem resolution.
  • Acts as a liaison between clinical sites and CMS.
  • Effectively assures that all medical students are assigned to hospitals/clinics in a timely manner.
  • Monitors changes to preceptors schedules and tracks students schedules.
  • Manages student documentation and site requirements on an on-going basis.
  • Effectively prepares and disseminates grades to/for students who have met all the criteria for completing each clerkship/course.
  • Creates and manages content for learning management platforms (D2L, MyEvaluations.com, One45, WebAdvisor, etc.).
  • Orders, administers and manages all relevant clerkship assessments including proctoring examinations.
  • Maintains an organized and efficient filing system ensuring pertinent information is readily available for the EDs, and/or Manager, Medical Education.
  • Creates and maintains a list of essential job tasks and methodology including necessary contacts and resources.
  • Coordinates meeting rooms and makes arrangements for audio-visual equipment for meetings, classes and events as required.
  • If needed, prepares sign-in sheets to document student attendance.
  • Maintains documentation for validation of CME credit for all preceptors.
  • Upholds the University guidelines on confidentiality, including student confidentiality, sharing information only with individuals who have a legitimate need to know.
  • Responds and resolves all e-mail, telephone and walk-in inquiries regarding student issues using outstanding customer service skills.
  • Proactively assists co-workers, faculty and supervisor in times of increased workload.
  • Assists with special projects as assigned by EDs and/or Manager, Medical Education.
  • Performs other duties as assigned by the EDs and/or Manager, Medical Education.

Minimum Required Education & Experience:
  • HS diploma or GED required.
  • Evidence of work experience in a medical or higher education setting, health care administration or equivalent.
  • Must receive satisfactory results from a background check.

Required Knowledge, Skills & Abilities:
  • Computer literate; proficiency in MS-Word, Excel, PowerPoint,
  • Excellent verbal, written and interpersonal communication skills.
  • Strong customer service mindset.
  • Ability to work/interact with diverse populations showing respect and sensitivity for cultural differences.
  • Ability to exercise independent judgment and initiative, determine priorities, handle detailed tasks with accuracy, handle multiple projects simultaneously, meet strict deadlines and follow through on all assignments.
  • Ability to work independently and as a team member.
  • Commitment to confidentiality; ability to work with sensitive information, records and reports.
  • Demonstrates the essential components of teamwork and team participation

Preferred Qualifications:
  • Bachelors degree preferred or experience or skills commensurate with a bachelors degree.
  • Knowledge and experience in medical education student processes and principles, program design(s) preferred.
  • Adobe Acrobat Professional and other database management applications.

Typical Physical Demand & Working Conditions:
  • Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations
  • Work is of light physical demand in an office setting with duties performed while sitting, standing or occasionally stooping

EOE, including Disability/Vets


Posted: 2021-07-16 Expires: 2021-08-16

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Administrative Coordinator, Clinical Medical Education, CMS

Rosalind Franklin Univ. of Medicine & Science
North Chicago, IL 60064

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