28 days old

Facilities Manager

SmithBucklin
Chicago, IL 60611
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  • Job Code
    140984315

SmithBucklin, a 100 percent employee-owned association management company, is looking for an Facilities Manager to join our Office Services Team. The Facilities Manager will be responsible to maintain efficient and smooth operations of our Chicago and support three satellite office locations, as well as provide oversight and performance of activities designed to provide white glove service to employees and guests.

Specific responsibilities:

  • Refine and manage standard operational procedures for all facilities functions.
  • Serve as primary tenant contact/liaison to Chicago landlord team (GM, senior property managers, security director, etc.) of Class A office space. This includes high degrees of interfacing with landlord in area such as housekeeping, building O+M, emergency/after hour services (24-hour on-call), security drills and related activity, submission of rent payments and related tenant costs, and supervision of billed work orders.
  • Select and supervise all service providers and skilled trades performance as needed, ensuring quality delivery of services by contracted agencies and ensuring their respective SLAs are met.
  • Serve as relationship manager to all contracted office services in Chicago and satellite office locations, including outsourced mailroom function, vending services, special cleaning services in excess of base building services, equipment repair, security company, parking facility, couriers, etc.
  • Responsible for managing a high touch, white glove experience for client meetings when hosted in our offices.
  • Manage the competitive bid process of work falling within OPEX budgeting and manage work performed.
  • Participate in annual budget preparation, monthly financial reviews and periodic forecasting processes, and invoice approval/payment throughout the year.
  • Advise on measures to improve the efficiency and cost-effectiveness of the facility.
  • Supervise other members of Chicago facilities team. Partner with facilities team in our DC office.
  • Support special events for Chicago office, as needed (e.g. socials, holiday parties).
  • Deal with emergencies as they arise.
  • Ensure Chicago is clean and maintained according to company standards.
  • Provide oversight to employee physical space assignment plan and conference room reservations for internal and client meetings.
  • Manage onsite meeting/conference program and the needs of employees and clients utilizing internal conference services.
  • Manage onsite storage program for client property.
  • Partner with facilities manager in DC office to ensure alignment and consistency of services between offices.
  • Engage in high degrees of interaction with company executives, employees and guests on various items.
  • Perform other related duties as assigned.




PI140984315

Posted: 2021-07-07 Expires: 2021-08-07

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Facilities Manager

SmithBucklin
Chicago, IL 60611

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