29 days old

Operations Coordinator, Fulbright (Hybrid)

Institute of International Education
Washington, DC 20005
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Institute of International Education

IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.

Organizational Department:

Schedule: Full Time

Education: Associate Degree

Career Level:

Location: Chicago IL - Chicago, IL 60602 US
Washington DC - Washington, DC 20005 US (Primary)

Job Description:

The Operations Coordinator provides support to the Fulbright Programs managers to complete day-to-day tasks on all or a combination of the following operations processes: grantee application review and management of application data and uploading into relevant IIE systems; collection and tracking of grant documents from grantees and processing medical review clearance; provide support for reporting team as needed including data quality assurance reviews, scheduled deliverables and ad hoc requests.

Essential Functions:

  • Collects, reviews and tracks PDF documents in support of visa and onboarding processes for the Fulbright Student and Scholar programs; document types include signed grant contracts, medical forms, financial documentation and others. Review is based on established criteria, but unusual cases may need to be escalated internally.
  • Prepares grantee data to be uploaded into IIE systems, reviewing large datasets according to quality control procedures and correcting data errors to meet system requirements.
  • Provides technical review of incoming applications for completeness and eligibility and prepares applications for selection committee review.
  • Provides support for reporting team through data entry, quality control review, and manipulation of datasets to provide low-level statistical analysis with guidance of reporting team.

The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework based out of either of the locations listed above.

Job Requirements:

Education and Work Experience:

  • Requires an Associate's degree and at least two years of related work experience; or an equivalent combination of education and experience.

Knowledge, Skills and Abilities:
  • Strong organizational skills with high attention to detail.
  • Ability to work on and prioritize multiple tasks.
  • Ability to work well under pressure and meet deadlines.
  • Strong written and verbal communication skills.
  • Experience using Microsoft Office Suites, including but not limited to Word, Excel and Outlook.
  • Demonstrated knowledge working with PeopleSoft, CRM and reports, a plus.

Salary Range: $45,490 - $57,007.

A candidate's salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Travel: None


Posted: 2023-02-24 Expires: 2023-03-27

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Operations Coordinator, Fulbright (Hybrid)

Institute of International Education
Washington, DC 20005

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