POSITION SUMMARY:

The Payroll & Benefits Associate is a key function within the Finance Department and works to support the overall payroll administration at The Rep.

Payroll processing

• All salary/hourly employees + unions: AEA, IATSE, LOCAL 420
• Set up separate earnings and deductions per employee (parking, insurance, disability, 403b, bonuses, retro pay dependent care, H.S.A, etc.)
• Run weekly and monthly payroll reports
  • Weekly check register and payroll summary reports for company files
  • Biweekly reports for Diversified Benefits
  • Monthly reports for Local 420, IATSE and department reconciliations
  • Set up separate earnings and deductions per employee (parking, insurance, disability, 403 b, bonuses, retro pay dependent care, H.S.A, etc.)

New Hires

• Set up new hires in Paylocity onboarding (including AEA actors)
  • Find new hire contract information and send onboarding links and paperwork
  • Move employees from onboarding to HR & Payroll and set up employee profile accordingly to LOA/New Hire Form/AEA Contract
  • Verify I9 documents on first day of work/rehearsal

Health and disability insurance processing and reporting

• Distribute enrollment forms to new employees (or all employees during open enrollment)
  • Forms include: Rep enrollment form, Humana Application, H.S.A activation and Guardian Application, TIAA
• Manually enter employee information in the benefit systems
• Download and reconcile monthly bills from Guardian and Humana
• Download health & wellness monthly reports for employee contribution credits

Transportation Plan and Dependent Care processing

• Keep track of employee enrollments/closings and reconcile monthly bills

Reconcile and transmit

• Monthly (Employee) and quarterly (Employer) 403(b) & 457(b) deposit online
• Payroll related balance sheet accounts

Manage contractor LOAs and equity contracts

• Receive contractor LOAs/AEA contracts from GM
• Contact contractors and AEA members for paperwork
• Keep track of contractors scheduled payments according to contract terms
• Process show benefit payments for USA/PW union contractors (for opening night)
• Reconcile weekly equity payroll and send reports to equity finance every week
• Process agent commission payments to Accounts Payable

Other duties

• Prepare quarterly payments to UPAF/United Way based on payroll deductions
• Process monthly Central Pension Fund reports for Engineers (Local 420)
• Manage and process reports from Unemployment: verification of earnings, employment status, etc.
• Perform other duties, special projects, and research as assigned

REQUIREMENTS OF THE POSITION:

Technical Knowledge and Experience:

• Associate's Degree with concentration in Accounting, Business Administration, or related field
• Two of more years of relevant experience
• Excel proficiency
• Experience with payroll software, Paylocity a plus
• Excellent organizational and time management skills
• High level of accuracy and acute attention to detail

COVID Policy

• Milwaukee Rep has a mandated vaccine policy and requires all employees to submit proof of vaccination for COVID-19 OR documentation for a medical or religious exemption before the first day of work

Additional Requirements:

• A willingness to commit to the mission, vision, and values of the theater
• A valid U.S Drivers License and access to a personal vehicle is necessary
• Must be able to work some evenings and weekends, on occasion
• Physical requirements include: Carrying, loading/unloading display materials and swag to events on and off site and communicating in person and on the telephone. This position semi-frequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds unassisted.
• Ability to pass a background check in accordance with state and/or federal laws

Milwaukee Rep Values Employees Who:

• Communicate well with a diverse group of colleagues
• Demonstrate an aptitude and eagerness to learn new skills and processes when necessary
• Solve problems and engage in creative thinking about challenges individually and in a group environment
• Are able to accept and incorporate feedback
• Have excellent interpersonal, teamwork, and diplomacy skills and ability to be self-directed and take initiative
• Demonstrates an understanding of historical and institutional racism in the American theatre and/or a willingness to commit to learning and to the mission, vision, and values of the theater in areas of Equity, Diversity, and Inclusion efforts both in the workplace and in our community

BENEFITS OFFERED

Employee Benefits

Health & Dental Insurance Employee contribution to premium

Health Savings Account & Health Reimbursement Account

Flexible Spending Account

403(b) Retirement Plan

Paid Time Off Package including Vacation, Personal, Sick Leave, Holidays, Parental Leave, Medical Leave

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