18 days old

Personal Assistant - DNI

Discovery Inc
London, England W4 5YB
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  • Job Code
    153543730
Discovery Inc

Location: London, United Kingdom,
Req ID: 30634

Overview

The role will support members of the Content, Consumer & Product Strategy senior leadership team, namely; VP Content & Consumer Insight, VP International Content Investment, Group VP Content & Acquisitions EMEA and APAC, as well as their teams, within a fast paced, creative and dynamic environment. The role can be demanding and challenging at times and includes a wide range of duties. As with any PA position, the roles and individuals supported by the PA may change from time to time.

Responsibilities

  • To provide full support including acting as first point of contact for all internal and external contacts, clients and service providers
  • Extensive diary management for executives who are physically spread between New York, London and Madrid.
  • Schedule, organise and co-ordinate meetings and facilities, juggling multiple locations, time zones and diary coordination with senior stakeholders
  • Organise travel, transport, dining & hotel arrangements and arrange travel itineraries for VP Content & Consumer Insight, VP International Content Investment, Group VP Content & Acquisitions EMEA and APAC and, from time to time support their teams as required. Check and keep track of air miles, travel insurance and other schemes
  • Occasionally organise and oversee arrangements for in-person workshops and events hosted by executives, ranging from travel arrangements, group transport and catering to coordinating facilities, AV support and group activities.
  • Respond to internal and external enquiries, and provide routine information
  • Preparing and raising purchase orders and overseeing the timely payment of invoices
  • Submit and track monthly expense claims for VP Content & Consumer Insight, VP International Content Investment, Group VP Content & Acquisitions EMEA and APAC, including managing tax calendars as appropriate
  • Basic budget estimates (travel/hospitality)
  • Type and compose letters, memorandums, presentations, tracking tools and other documents (Filing and Secretarial)
  • Dealing with ad-hoc admin queries and support to any projects
  • Photocopying, binding, filing, archiving, arranging couriers, stationery order
  • Supporting and providing cover for the Executive Assistant to the EVP Head of Product when needed
  • Any other ad hoc duties that may be reasonably required from time to time

Qualifications

  • Strong proven experience as a PA
  • Pro-active, professional and personable attitude
  • I.T. skills: intermediate Excel, Word and Powerpoint skills essential
    • Excellent organisational/administrative skills
    • Project management skills a plus
    • Diligent, accurate, methodical with a good eye for detail
    • Independent self-starter who can work unsupervised, proactive
    • Remains calm under pressure
    • Excellent people and interpersonal skills, good team player
    • Flexibility and ability to adapt to different demands
  • High levels of initiative, motivation and time management
  • Experience in dealing with senior executive personnel
  • Discretion, professional and personable attitude at all levels
  • To be adaptable, committed and commercially aware
  • Able to cope with a fast-paced and demanding work environment
  • Experience and enthusiasm for the TV Industry or a related industry an advantage
  • Ability to gain consensus, communicate policy, build relationships and create systems for managing data needed to perform above responsibilities in a timely, effective and cost-efficient manner







PI153543730

Posted: 2021-11-11 Expires: 2021-12-12

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Personal Assistant - DNI

Discovery Inc
London, England W4 5YB

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